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Accessibility for MS PowerPoint

Microsoft PowerPoint has several shortcomings that often result in inaccessible documents and PDFs. Explore the known barriers and bugs most people are unaware of, review the accessibility tools available within the software, and learn how to use PowerPoint and Adobe Acrobat to create more accessible content.
Dax and Chad smile for the camera leaning back to back on stage.
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$299.00

ACCESSIBILITY FOR MICROSOFT POWERPOINT (2-HOUR)

Creating an accessible PowerPoint seems simple on the surface. However, most people use PowerPoint to create a presentation that also serves as a document/handout. Understanding the design limitations of PowerPoint is key in making sure the result is accessible.

This course provides a comprehensive guide to designing, structuring, and presenting slides that meet accessibility standards. You’ll learn practical techniques, from choosing accessible fonts and colors to using templates and managing reading order. Additionally, the course covers how to create alt-text, accessible tables, and captions for videos. Whether you’re starting from scratch or updating an existing presentation, this course will equip you with the tools to create impactful and inclusive PowerPoints.

What a PowerPoint is or isn’t

  • Avoiding cognitive overload
  • ‘See and Ssy’ presentations
  • Interpreting complex information

Where you start makes a difference

  • Starting at the concept stage
  • Starting at the draft stage
  • Starting at the final stage

All About Animations

  • Avoid animations, auto-play, or sound effects
  • Options for when you must have animations

Document Information

  • Document title
  • Document author
  • Document language

Choosing or Creating a Template

  • Leverage slide templates and the Master Slide
  • Anticipating the Cognitive Barrier
  • Consistency and other accessibility considerations

Selecting Fonts and Sizes

  • Choosing accessible fonts
  • Dax’s font size recommendations

Picking Your Color Palette

  • Color contrast
  • Using color alone to distinguish elements

Adding Content Accessibly

  • Controlling content with the Reading Order Panel
  • Controlling content with the Selection Pane

Alt Text and Descriptions for Images

  • What should I say?
  • Where to add Alt Text
  • Don’t forget the Screen Tip

Use Accessible Colors in Graphics

  • Low vision considerations
  • WCAG success criteria  non-text contrast (Level AA)

Create Accessible Tables

  • When and how to use tables
  • Formats to avoid
  • Options for when you must use tables for layout

Create Accessible Video in PowerPoint

  • Using captions, subtitles, and audio-only content
  • Adding audio descriptions or a transcript

Run the Microsoft Accessibility Checker

  • Typical Accessibility Checker warnings and rrrors
  • Accessibility special considerations

Handouts:

  • MS PowerPoint Manual (31-pages)
  • MS Accessibility Checker Walkthrough

Wait List

Accessibility Class Waiting List

Don't see the class you want is available? Hop on our waiting list and we will notify you when the next offering is coming up!

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